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OneDrive is a cloud-based service for working on and sharing your personal work files related to your job at the university. It should not be used as a long-term storage location for university records because access to OneDrive is terminated when an employee departs ÐÓ°É´«Ã½. Files stored in OneDrive will be deleted 365 days after you are no longer employed by ÐÓ°É´«Ã½. 

Features:  

• 20GB of cloud-based data storage. Faculty can request an increase to their OneDrive storage limit.
• Easy co-authoring and secure file sharing (within and outside ÐÓ°É´«Ã½) 
• Seamless integration with other Office apps (Word, Excel, PowerPoint)
• Multi-factor authentication is required. . 

Service information 

• Files moved to a user’s Recycling Bin are permanently purged after 93 days. 
• File sharing options include anyone with a link or Microsoft 365 authenticated users. (Be extra careful when sharing files or folders from OneDrive!)
• File sync is only available for ÐÓ°É´«Ã½-managed and domain-joined devices. OneDrive file sync is not to be set up on personal devices.  
• Access to OneDrive will end when a user no longer meets the eligibility requirements defined above. 
• ÐÓ°É´«Ã½’s Microsoft 365 Terms and Conditions of Use apply to all services including OneDrive.

Request an increased storage limit

A user's OneDrive has 20GB of storage space by default. Faculty can request an increase to their OneDrive storage limit (up to 300GB*) when they are approaching 20GB by contacting the ITS Service Desk and providing the following information: 

• How much space do you require? Keep in mind raw, processed, and analysed data
• How long do you need the additional storage space?
• What will you do with the data after the active portion of the project is complete? Note that OneDrive is not for storing research data in the long-term. Access to OneDrive will be removed and data deleted when an employee departs ÐÓ°É´«Ã½.
• Who is responsible for the data and how will you manage changes in responsibilities (e.g., a change of Primary Investigator)?

* If more storage space than 300GB is needed, please submit a Research IT Request to determine the best storage solution for your research data.